2018 Spring Captain meeting Minutes good.docx
2018 Preseason Captain’s Meeting
- Introductions – Kevin MacLeod, Chris
Beatty and Bryce Zimny
- Divisions – All divisions will be done
on ladders which means the schedule will be put out 1 week at a time. The
ELO rankings system will be implemented again. Teams will be pre-ranked
according to last year’s Standings.
- Late registrations - Last teams to
enter may be asked to switch divisions or may not play this year unless we
can find another team. Kevin will do everything he can to get everyone
- Memberships $38.42 Adult and $20 for
under 18. Memberships run from April to end of March the following year.
Players must purchase these in order to be selected for any team rosters. Captains advised to send emails to their players
- Rosters – Do not attempt to build your
roster until most of your players have told you that they have bought
their membership. If you cannot find a player then they either haven’t
purchased their membership or you are spelling their name wrong.
- Instructions to to set up your teams:
over team settings and choose players,
blue box choose add player to roster,
2018 as the season
Search for your players and follow the
- Players must be on roster 24 hours
prior to the game in order to be eligible to play.
- Players cannot be added to the roster
until they have purchased a membership. Membership must be payed online.
If players have Paypal fears or troubles, captains can accept cash from
players and then use their own credit card to sign up the player.
- It is up to players and captains to
make sure they appear on the team’s public roster prior to playing in a
game. The public roster is the one that anybody can go and look at by
clicking on your team name. Players and captains can be fined for
breaking the rules. Players who do this put the whole league in jeopardy.
- In order to play in playoffs players
must have been on the team roster prior to July 31st . Kevin
will lock the rosters on August 1st to prevent further
changes. If teams need players after this time they must email Kevin to
request that a certain player be added.
- If there are new captains that need
their teams set up then email Kevin to make switch and give new captain
the powers, or stay behind after the meeting.
Playoffs – once again scheduled at the end of August to allow
teams to play a couple extra league games.
5 pm teams - Saturday August 25, 7 pm
teams - Sunday August 26.
The following options where discussed:
Playoff option 1:
Only the top 8 in each division make
playoffs and the other teams are out. Round robin games followed by semis
and finals. Same format for 5 pm and 7pm.
Playoff option 2:
Top four get into playoffs and play round
robin followed by semis and finals. Other teams have a fun tournament
with no prize, just ultimate.
Playoff option 3
Saturday we could have a competitive
tournament where players sign up as individuals and captains do a draft. Or
players could sign up in groups of 7 (4
guys, 3 girls) and we pair up two groups of 7 trying to create parity. The
teams could then stay together or you
could have it so winning teams are split up and mixed with losing groups to
see which group of 7 gets the most wins by
the end of the tournament.
Sunday we could have a recreational team entry tournament
where any teams that did not finish in the top 4 in their division can enter.
Rec teams can scoop up some of the players from the top teams to fill in their
rosters as needed.
Playoff option 4
7 pm Ladder(assuming 16 teams) – Top 8 and
bottom 8. Round robin. Top 2 teams advance to semi finals. We did
this last year and any teams at the lower
end of the top 8 are not happy being pushed up.
Playoff option 5
Teams have to notify Kevin by July 31st
if they want to participate in playoffs. After that all teams are put in the
playoff tournament. This may result in
some lopsided wins during pool play but will work itself out for afternoon
Option 5 was voted in as the best choice
The final game for each division playoffs will be held
during the week following ideally August 29 at the civic but it will depend on
which days we can get fields. Game times for the finals will be 7 pm or 9 pm.
Will continue to try and get observers/linespeople for finals. Conclusion: Status quo. ELO
to be adjusted and standings observed for future planning.
New Rule: If a team defaults any of their
playoff games they are ineligible to play any other playoff games and the team
captain will be fined $100. The captain will be ineligible to play in DUC until
they have paid this fine. Kevin to email
captains for playoff opt-in late July. Once you opt in, this rule applies.
Check attendance carefully.
Rained out games –attempt will be made to reschedule games
either as double headers, scheduled throughout the week on any night or on the
Monday of the long weekend in August. FYI, to get rained out games made up we
need 14 field times so it is not easy to do.
- Teams defaulting regular season – $50 fine
- Fields professionally lined for
$65-$85 more per team ($150 initial +$50 per revisit x 6+ HST=$509,8 teams
use 1 field per night). If someone has a responsible high school aged
child that wants to do the lines with our little machine we will pay them.
Captains unanimously voted in this rule for
next year. This year we lost one
indoor game due to ice storm, dome refunded the money (~$100 per team).
Funds will be allocated towards field lining with DUC covering extra costs.
- Minimum age- Since this is an adult
league the recommended age is 18 and over, however, parents or legal
guardians can electronically sign a waiver to allow their children to
participate if the child is in high school and has played a competitive
game. Captains advised to monitor behaviour
and spirit of their players regardless of age.
- Collapse of competitive divisions –
reasons for this were discussed. No solutions found.
- Start Date – Long weekend Monday May 22nd
(5 pm teams @ 2 pm, 7 pm teams @ 4
pm) (Times still need to
confirmed). Captains must explain to their team that this is the only Monday we play on and that
all other games will be on Sundays.
- Rules – Gender
matching and footblocks voted in by default. After much discussion,
captains agreed that it won’t greatly affect game outcomes. Captains can agree to modified rules before
a game, as always.
- For all Divisions the full UPA rules
will govern play. Major change is that foot blocks are in and so is
gender matching. If the receiving team plays 4 girls and 3 guys the pulling team
- All captains should read the rules.
(download App for I-phone)
- DUC awards 3 points for a win, 2 for
a tie, 1 for a loss and 0 for a defaulted game.
- Home team maintains team jerseys in
case of colour conflict. Captains should add their colours to the
not ready on time – 1pt every 5
mins starting 5 min after the hour (25 min game is defaulted team needs
to take line and when ready and points are accrued when until other team
- Games Length - Hard cap 1 hour and 40
minutes after the scheduled start time. So for a 5 pm game this would
mean hard cap at 6:40. A hard time cap is the ending of the game once a
predetermined time of play has elapsed and after the current scoring
attempt is completed.
- Half Time - half time occurs when a team reaches a
score of 8. On Windy days captains can agree to a different half time
- Sublist - must be a DUC member to be on
the list. Subs can only sub once a day. To get on the list or to find
players on the list look under registration info on the main homepage.
Subs can be added to the sub list just prior to a game.
- Indoor- Easter Games - Convenor to look into booking games between 12-4
- Thursday league –Only 20 people
replied positively to survey so it will not run for this year.
Feedback from R. Aitken: 90 people said they
would play and only 30 signed up as individuals. Some girls felt
intimidated playing against STUD boys team, soccer team incident (false
claim to fields), some players felt misinformed (despite it saying so
within the registration) that all games would be at Bowmanville High
School (rush hour from Pickering can be tough)
The rest was not
discussed but is important for captains to know.
- Team Names: Try to keep them clean.
More youth and parents are visiting the site these days.
- Wednesday league needs a few girls
- Prizes: All league division winners and
playoff winners to receive gold discs.
- Insurance – through Ontario Ultimate. When players buy their memberships they
will check off box having said they agree with waiver.
- Spirit Committee – In
the case of a conflict of interest the spirit committee will be asked to
decide on consequences for teams breaking rules such as playing illegal
players during a playoff game. (Volunteers,
Bill, Crawford, Brad, Sisson, Teresa, Derek, Randy A)
Breakers: Were discussed and these will be the new tie breakers for playoffs
and for regular season.
to Head record
to Head plus minus
points against including all games in regular season or playoff games
- Discs – 18 per team given out on
Holiday Monday before games and captain is responsible for giving them
- League Party - Family Fun day proposed
for August during the day. BBQ, DISC GOLF tournament, Cups tournament etc.
Possibility of a night time party as well, but on a different day in
September. Party planning Coordinators are still needed.
- Beach Tournament – date will be chosen soon.
- Score boards/Cones – Cones and
scoreboards will be provided to new teams.
Also, there are good apps on smartphones that can easily keep track
of scores. 8 cones are required and will be used for determining in and
out, but extra’s can be present for vision issues)
- Spirit – continuing to use the new
spirit scoring system where 2 is the default, a 3 should be given to teams
that were above average and a 4 for a team that was over the top. Please
continue to do a spirit game and choose players of the game.